Setting Up Company Billing Information

This article shows you how to set up and update your company billing information in Web60.

Accessing Your Billing Settings

1. Log into your Web60 account at your dashboard
2. Click on "Account" in the top menu
3. Select "Billing Information" from the dropdown menu
4. You'll see a form with fields for your company details

Adding Your Company Information

Company Name and Address

1. Enter your registered company name in the "Company Name" field
2. Fill in your complete business address including:
   • Street address
   • City or town
   • County
   • Eircode (postal code)
3. Select "Ireland" from the country dropdown

VAT Information

1. If your business is VAT registered, tick the "VAT Registered" checkbox
2. Enter your VAT number in the format: IE1234567T
3. Your VAT number must be valid - Web60 checks this automatically
4. If you're not VAT registered, leave this section blank

Contact Details

1. Add your business phone number
2. Enter the email address where you want to receive invoices
3. This can be different from your main account email address

Setting Invoice Preferences

1. Choose how you want to receive invoices:
   • Email only (default)
   • Post to your business address
   • Both email and post
2. Select your preferred invoice format:
   • PDF attachment
   • Link to view online
3. Choose if you want monthly or annual invoice summaries

Purchase Order Numbers

If your company requires purchase order numbers on invoices:

1. Tick "Require PO Numbers"
2. Add a default PO number if you have one
3. You can change this for individual transactions later

Saving Your Changes

1. Review all information for accuracy
2. Click "Update Billing Information"
3. You'll see a green confirmation message
4. Check your email for a confirmation of the changes

Your next invoice will include the updated company information. Changes take effect immediately for new charges.

For more help with billing, see Understanding Your Web60 Bill or How to Set Up Billing Alerts.

If you're still stuck, contact Web60 support through your dashboard or email hello@web60.ie with your account details.

FAQ

Q: Can I add multiple company addresses?

A: No, Web60 supports one billing address per account. If you need multiple addresses, you'll need separate accounts for each business location.

Q: What if my VAT number isn't recognised?

A: Check the format is correct (IE followed by 8 or 9 characters). If it's still not working, contact support - there may be a delay in the EU VAT database updates.

Q: Will changing my company name affect my website?

A: No, your company billing name is separate from your website content. This only affects invoices and account records.

Q: Can I get invoices sent to my accountant?

A: Yes, enter your accountant's email address in the invoice email field, or add them as an additional contact in your account settings.

Q: Do I need a VAT number to use Web60?

A: No, VAT registration is optional. Many small businesses aren't VAT registered and can use Web60 without providing a VAT number.

Q: Can I download old invoices with my new company details?

A: No, existing invoices keep their original details. Only new invoices will show your updated company information.